Societe Indoor Cycling, LLC is committed to providing a safe and healthy workplace for all our workers and customers. To ensure we have a safe and healthy workplace, we have developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Management and workers are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our workers and customers. Only through this cooperative effort can we establish and maintain the safety and health of our workers and workplaces.
Management and workers are responsible for implementing and complying with all aspects of this COVID-19 Preparedness Plan. Societe workers have our full support in enforcing the provisions of this policy.
Our workers are our most important assets. We are serious about safety and health and keeping our workers working at Societe. Worker involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved our workers in this process by detailing our plan and advising them on the benefits of how this plan will lead to the success of keeping workers and customers healthy and safe. Our COVID-19 Preparedness Plan follows Centers for Disease Control and Prevention(CDC) and Michigan Department of Health and Human Services (MDHHS) guidelines, federal OSHA standards related to COVID-19 and Executive Order 2020-175, and addresses:
• hygiene and respiratory etiquette;
• engineering and administrative controls for social distancing;
• cleaning, disinfecting, decontamination and ventilation;
• prompt identification and isolation of sick persons;
• communications and training that will be provided to managers and workers; and
• management and supervision are necessary to ensure effective implementation of the plan.
• controls for entry and exit;
• communications and instructions for customers.
Screening/policies for workers & customers exhibiting signs & symptoms of COVID-19
Workers and customers have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess everyone’s health status prior to entering the workplace and for workers to report when they are sick or experiencing symptoms.
When arriving on the premises, all workers and customers will answer the following health screening questions per the CDC guidelines, if any workers or customers answer yes to the following questions, they will be sent home.
• A new fever (100.4°F or higher), or a sense of having a fever?
• A new cough that you cannot attribute to another health condition?
• New chills that you cannot attribute to another health condition?
• New shortness of breath that you cannot attribute to another health condition?
• A new sore throat that you cannot attribute to another health condition?
• New muscle aches that you cannot attribute to another health condition or that may have been caused by a specific activity (such as physical exercise)?
• A new headache that you cannot attribute to another health condition?
• New loss of smell or taste that you cannot attribute to another health condition?
If a worker or customer exhibits any of these symptoms at home, they should immediately contact Societe and we will report to the MI Department of Health and Human Services and the worker or customer should
NOT come into the Studio!
If a worker or customer exhibits any of these symptoms at the studio, they should immediately contact management and we will report to the MI Department of Health and Human Services, contact the individual and isolate the individual until such time as they can be safely sent home.
Societe has implemented leave policies that promote workers staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household.
Those employees that are at risk or with at-risk family members are encouraged to stay home and stay safe!
Societe has also implemented a policy for informing workers if they have been exposed to a person with COVID-19 at their workplace and requiring them to quarantine for the required amount of time. If exposure to COVID-19 occurs, management will contact each worker directly via phone and require at least a 14 day period of time before allowing a return to the workplace.
In addition, a policy has been implemented to protect the privacy of workers’ health status and health information. No health records are collected and no specific health information will be shared.
Basic infection prevention measures are always being implemented at our workplaces. Workers and customers are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any meals, and after using the toilet. All customers and visitors to the workplace will be required to wash or sanitize their hands prior to or immediately upon entering the Studio. Hand-sanitizer dispensers (that use sanitizer of greater than 60% alcohol) are at entrances and locations in the Studio so they can be used for hand hygiene in place of soap and water, as long as hands are not visibly soiled.
Bathrooms are outfitted with soap dispensers and towels for washing and drying.
Respiratory etiquette: Cover your cough or sneeze
Workers and customers are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, their mouth, nose, and eyes, with their hands. They should dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all workers and customers.
Daily reminders will be given to workers and customers.
Social distancing of six feet will be implemented and maintained between workers and customers and in the workplace through the following engineering and administrative controls: Signage throughout the building to remind of social distancing. Markings on the floor to encourage distancing. Change the traffic floor throughout the building to decrease congestion. Varying schedules for groups. We will start out with small occupancy numbers 25% of capacity. All health screenings will be upon entry. Groups will be organized and travel with the non-crossing flow in mind. Workers and customers will be required to wear face masks, if they don’t have one, one will be provided. Any items used during the day will be exclusive to a group and will be cleaned after each group's use.
Cleaning, disinfecting, and ventilation
Regular housekeeping practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, and areas in the work environment, including restrooms. Frequent cleaning and disinfecting will be conducted such as phones, keyboards, touch screens, controls, door handles, lockers, etc.
Cleaning schedule: We will have a cleaning service disinfect and clean the building regularly throughout the week. Workers will disinfect the areas that they use with their customers at the completion of each activity in the area. Management will regularly disinfect frequently touched surfaces regularly throughout the day. We will keep cleaning products on hand, that are labeled to combat viruses and use by the method described on the label to achieve the best results.
If a worker or customer is symptomatic or diagnosed with COVID-19 we will have a completed cleaning of the facility and receive approval by authorities before reopening.
Appropriate and effective cleaning and disinfectant supplies have been purchased and are available for use in accordance with product labels, safety data sheets, and manufacturer specifications and are being used with required personal protective equipment for the product. The maximum amount of fresh air is being brought into the workplace, air recirculation is being limited and ventilation systems are being properly used and maintained. Steps are also being taken to minimize airflow blowing across people.
Communications and training
This COVID-19 Preparedness Plan will be placed on our website and advised through email of its availability. Additional communication and training will be ongoing verbally, through email, and in writing and posted throughout the workplace and provided to all workers who did not receive the initial training. Instructions will be communicated to customers regarding entry into the studio to ensure social distancing, required hygiene practices and mandated mask-wearing. Customers and Workers will also be advised not to enter the workplace if they are experiencing symptoms or have contracted COVID-19. By submitting to the health screening Managers and supervisors are to monitor how effective the program has been implemented. Management and workers are to work through this new program together and update the training as necessary. This COVID-19 Preparedness Plan has been acknowledged and agreed upon by The Studio management and was posted throughout the workplace as of 9/16/2020. It will be updated as necessary.
Laqueeta Coleman Owner of Societe Indoor Cycling, LLC
COVID-19 Preparedness & Response Plan for
Societe Indoor Cycling, LLC